Petroleum Supply Distribution Specialist II | Tulsa, OK | In-Office, On-Call 24/7

QuikTrip is hiring a Petroleum Supply Distribution Specialist II responsible for securing fuel supply for our 1,250+ stores. You’ll make daily purchasing and wholesale pricing decisions in the Tulsa, OK office, analyzing market conditions, negotiating with suppliers, and building customer relationships. Your work directly affects QT Fuels’ financial performance.

What you’ll do:

• Analyze market pricing and purchase the best supply options for your assigned markets
• Negotiate day deals with suppliers and set daily wholesale (rack) prices for customers
• Work closely with traders, schedulers, and portfolio managers
• Ensure delivered fuel meets state, federal, and QT quality standards
• Use data and market trends to improve future purchasing and sales decisions

Before you apply, please note the schedule:

• In office, Monday through Friday, 8:00 AM to 5:00 PM, at our Tulsa, OK location. This is not a remote or hybrid role.
• On call 24/7. You’ll be a point of contact for carriers and suppliers, and you’ll troubleshoot supply issues after hours when needed.

You may be a great fit if you have 3-5 years of experience in petroleum, finance, or accounting (or relevant QT experience), and a degree or relevant coursework. You should be comfortable with fast-moving markets, negotiating, and solving problems under pressure.

Job Details: 

Execute daily purchase decisions to ensure security of store supply for assigned markets. (40%)

• Identify and purchase the most economic supply for QT stores by analyzing available market opportunity and pricing.  Communicate supply instructions to Carrier Dispatch through the Product Supply Platform (PSP).
• Negotiate day deals with suppliers to secure product at a discounted rate to QT’s alternate supply options.
• Engage in open communication with Traders, Schedulers, and Portfolio Managers to ensure all lifting strategies are in alignment with the needs of our suppliers and terminal/pipeline providers. 
• Ensure the quality of fuel delivered to the stores meets the State, Federal, and Corporate guidelines (Top Tier, RVP, Octane, Flashpoint, Bio Percentage, etc.). This may change based on seasonal requirements.
• Stay up to date on stores under construction and openings.  Secure and coordinate supply of initial fuel deliveries.
• Review prior day liftings by carrier and by market versus instructed supply options. Work with Transportation Analyst(s) to resolve non-compliance and determine if there is a P&L impact   
• Knowledgeable of all contract terms for assigned markets such as product, location, term, volume, price, fees, etc. Maintain compliance with all third-party contract obligations while optimizing market opportunity
• Effectively communicate any issues that may cause a disruption to store supply with Petroleum Management.
• Troubleshoot supply related issues both during and after work hours.
• Provide backup for other Supply Specialists markets when individuals are out of the office or as needed.

Execute daily rack sales based on defined strategy. (20%)

• Set rack price for each terminal and product where supply is available to sell for assigned market.  Submit daily pricing to customers.
• Work with supply team to address customer inventory demands and forecasts.
• Understand customer needs and requirements, discusses current QT Fuels solutions and product offerings to effectively utilize these offerings to fully serve our customers and improve our position within our customer base.
• Obtain new accounts by planning and organizing daily work schedule to make sales calls on existing or potential customers.
• Perform functions to complete sales cycle (daily pricing, forecasting, reporting, customer database maintenance, correspondence, communications).
• Back up Wholesale Representatives when individuals are out of the office or as needed.

Build and maintain working relationships with suppliers and customers. (20%)

• Effectively develop and maintain relationships with supplier and customer organizations. This includes contacting suppliers/customers regularly and finding opportunities to meet at industry events and during office visits
• Actively seek out new supply and wholesale opportunities in assigned markets.
• Work with suppliers/customers to troubleshoot loading issues and address relationship problems (credit issues, payment problems, supply outages, etc.) in a way that protects the relationship while maintaining QuikTrip standards
• Obtain market intelligence when available and report information to Portfolio and Supply Managers

Understand and communicate economic impact of daily decisions on QT Fuels P&L and relative to market opportunities. (10%)

• Track dollar impact of negotiated day deals and rack sales
• Monitor real time spot ticker fuel market pricing data as benchmark for supplier and wholesale pricing.
• Keep Merc Trader advised of QT stock lifting volumes for hedging and optimization of QT Fuels P&L.
• Perform monthly P&L review to assess market performance and supply optimization.
• Improve future purchasing and sales decisions by using data to identify market trends.

Ensure accurate customer, rack and deal data across all Petroleum systems (5%)

• Ensure correct supplier, terminals and products are set up across all systems (i.e. RightAngle, PSP).
• Provide customer information internally to coordinate efficient setup process to ensure transactions are billed correctly.
• Manage and obtain loading numbers across all supply options.  Ensure accurate loading numbers are captured in all necessary systems.
• Enter all day deals timely and accurately in deal log and RightAngle per the trading policy. Update Carrier Instructions to reflect day deals timely.
• Responsible that all terminal/truck movements for assigned markets are captured and matched to appropriate deals in RightAngle. 
• Communicate any price changes or special prices to Supply Analyst(s).
• Maintain Portfolio summaries with up to date and relevant information

Contribute to other departmental and interdepartmental projects as necessary. (5%)

• Adhoc analysis of market trends
• Identify and implement process improvements
• Back up and training of other Supply Specialists and Wholesale Representatives as needed.
• Other special projects as assigned.

Primary Purpose of Job:

The S&D Specialist II will assist in developing the supply and wholesale strategy within portfolios by providing knowledge of localized supply options and pricing on laid in freight basis. The level II Specialists will negotiate and optimize increased levels of supply and wholesale opportunities creating larger potential impact to QT Fuels Supply P&L while ensuring security of supply and managing risk of contract non-performance. They will have in-depth working knowledge of their assigned markets and be a valued contributor to supply and wholesale driven discussions. They will develop and maintain lasting relationships with suppliers and customers to help generate future purchasing and sales opportunities. Their daily responsibilities and decisions will have direct impact on QT Fuels financial performance.

Required Education:

Degree in relevant field or relevant college courses with equivalent QT experience.

Required Experience:

3-5 years experience in Petroleum, Finance, or Accounting related field or relevant QuikTrip experience.

Position in Organization:

Reports to: Petroleum Supply and Distribution Manager

Relationship:

Inside the company: All Petroleum Dept. Personnel, Division Manager, Store Development, Construction, Environmental and Accounting Dept.

Outside the company: Suppliers, Customers, Carriers, and Terminal Personnel

Compensation Data:

The hours for this position are Monday – Friday, 8:00 a.m. – 5:00 p.m. but may vary according to business needs, projects, and deadlines. The minimum starting salary for this position can be up to $82,400 - $102,960 per year, depending on related experience and qualifications. 

Estimated Time Spent on Computer:

Majority of the day

Confidential Info Accessible to this Person:

Supply Portfolio strategies and fuel pricing available to QT. Supply P & L and profits/losses on rack and contract purchases.

Additional Criteria for Scope & Impact of Position:

This position is responsible for executing daily supply decisions, which will ensure product availability to the stores and have a direct impact to the P&L of QT Fuels. This position will be responsible for identifying and developing relationships with suppliers, leading to future purchasing opportunities. This position has on-call status with common carriers and suppliers on a 24/7 basis.