Title:  Civil Project Manager I

Category:  Corporate Office
Date:  Jul 18, 2024
Location: 

Tulsa, OK, US

Primary Purpose of Job:
Assist Civil Project Managers (CPMs) on Civil design project sites using QuikTrip standards for access, parking, visibility, signage, utilities, drainage, landscaping and profitability. Assist with providing civil engineering, geotechnical, & technical design expertise for site development plans and cost projections, satisfying federal, state and local municipal requirements. Assist with providing technical interpretation for Real Estate, Construction, Facility Support, and Design personnel. On limited projects or specific markets, take lead CPM role under supervision of Sr. CPM.

 

Major Functions:
Provide design and drafting support for the completion of accurate site development plans that meet QuikTrip standards, including the development of conceptual civil engineering plans in-house and assisting the management of the completion of final civil engineering plans through outside consultants.

  1. Utilize plans to permit and construct new stores including fuel / parking / building additions to existing stores.
  2. Utilize technical skills to provide cost effective design alternatives on QuikTrip sites. Present all options available.
  3. Ensure plans meet QuikTrip standards and comply with applicable municipal codes.
  4. Produce plans including comprehensive site-specific civil engineering and subsurface design to minimize cost and time through value engineering, taking into consideration Geotechnical and Environmental issues associated with each site.
  5. Expedite resolution of permitting issues through knowledge and use of standard QuikTrip design, civil, engineering principles, and municipal codes.
  6. Provide QA/QC for Consultants/Contractors work/product to ensure it meets QuikTrip Standards.

Under supervision of the Sr. Civil Project Manager, develop preliminary civil engineering plans in-house and manage the completion of final civil engineering plans through outside consultants.

  1. Establish project direction with conceptual and preliminary plans.
  2. Provide conceptual, preliminary, and final plans and expertise to facilitate QuikTrip’s business and operational decisions.
  3. Utilize plans that meet with QuikTrip standards and comply with applicable municipal codes to permit and construct new stores and/or fuel / parking / building additions to existing stores.
  4. Produce plans to include comprehensive site-specific civil engineering and subsurface design to minimize cost and time through value engineering, taking into consideration Geotechnical and Environmental impacts associated with each site.
  5. Provide cost effective designs that enhance the customer experience on QuikTrip sites
  6. Expedite resolution of permitting issues through knowledge and use of standard QuikTrip design, civil engineering principles, and municipal codes.
  7. Work with contractors & consultants to resolve civil & geotechnical issues in partnership with QT Construction staff during construction of new stores
  8. Review prospective sites and provide engineering related implications to RE to facilitate contract negotiations, REA’s, and other applicable items.
  9. Partner with Facility Support on open store issues requiring civil or Geotechnical resolution
  10. Travel as necessary to established & remote markets to evaluate best practices pertaining to new store design & engineering. Travel is required during each site’s development period, construction process and following each store’s opening

Create and maintain detailed preliminary and final cost estimates, internal approval packages and technical expertise necessary for QuikTrip to make business decisions during the store development & construction processes.

  1. Create and maintain detailed cost estimates and evaluate costs ensuring they support QuikTrip’s long term business plan.
  2. Coordinate with Environmental Project Manager to capture any environmental costs by facilitating Environmental/Geotechnical one-on-one meetings.
  3. Coordinate with Construction Supervisor, Construction Manager, and Pre-Construction Manager to capture construction concerns during each project’s development and permitting process
  4. Facilitate Environmental/Geotechnical Construction contingency meetings as needed.
  5. Coordinate with QuikTrip Design, Fuel, Marketing, Operations, and IT departments to capture a-typical or non-standard site items that may increase costs or negatively impact customers, employees and vendors.
  6. Attend and provide necessary documents and technical expertise for all development and construction meetings with the appropriate real estate and construction employees.
  7. Review prospective sites and provide engineering related cost implications to RE to facilitate contract negotiations, REA’s, and other applicable items.

Manage and Maintain Civil, Geotechnical, and Utility Exploration Consultants.

  1. Prepare and manage Professional Service Agreements.
  2. Evaluate quality of services and costs for Civil/Geotechnical Consultants and hire/terminate relationships as needed.
  3. Provide continual feedback (verbal and written, as appropriate) to consultants to ensure that QuikTrip Standards are met. Negotiate and approve costs associated with QT provided Scope of Work and Change Orders.
  4. Provide QA/QC for Consultants work/product to ensure it meets QuikTrip Standards.
  5. Ensure professional services agreements and invoices are reviewed for accuracy and paid on time.

Manage the completion of the Geotechnical Engineering Report on all stores in the Civil Project Manager’s Markets.

  1. Serve as QuikTrip’s subject matter expert working in conjunction with the Geotechnical Consultant
  2. Review Geotech reports to ensure recommendations are in line with QuikTrip Standards.
  3. Provide cost effective design alternatives based on impactful Geotechnical and or Environmental findings
  4. Provide & explain extraordinary costs related to geotechnical issues
  5. Coordinate with Environmental and Construction for One-on-One and Contingency Meetings to ensure all Geotechnical and Environmental issues are identified for the cost estimate.
  6. Submit Geotech reports, recommendations, and project specific geotechnical information to Construction, Engineering and Real Estate staff.

Determine and execute Engineering & Design resolutions on open store issues as reported by Operations, Facility Support, or SDPMO.

  1. Work directly with the Engineering Manager, Operations, Facility Support, SDPMO, Projects Group, and Construction to determine costs, timelines, and implement field changes based on recommended engineering and design resolutions – including but not limited to:
    1. Research and investigate each store issue that is reported to Engineering.
    2. Coordinate with Operations, Facility support, Construction, and/or Project Group to develop a resolution that meets the needs of the customer.
    3. Provide cost estimates and timelines by working with construction and projects group.
    4. Keep up-to-date reporting by entering all project status updates into the Engineering Communication Log.
  2. Utilize the Request for Information (RFI) process with QT Construction Managers, External Engineering & Architectural Consultants, and General Contractors to resolve Engineering & Design issues during construction

Evaluate and Assess QuikTrip Risk & Liability and Regulatory Interactions.

  1. Assess short term and long term risk and liability for QuikTrip.
  2. Utilize QuikTrip processes and procedures to discuss and educate all internal and external team members on risk and liability for QuikTrip to assist in making business decisions.
  3. During the QA/QC process, ensure that all work products, designs, contracts, etc., meet all QuikTrip standards and regularity requirements toward minimizing risks/liability for QuikTrip.
  4. Interpret regulatory requirements and all other applicable codes and regulations to provide solutions per QuikTrip Standards.
  5. Ensure communication with Authority Having Jurisdiction (AHJ), regulators, and professionals of record in a timely manner.
  6. Utilize QuikTrip’s processes and procedures to modify QuikTrip documentation to reflect current regulatory standards.
  7. Maintain records on all facilities to ensure proof of compliance to local, state, federal regulations, and QuikTrip Standards.
  8. Utilize QuikTrip processes and procedures to train and educate key internal and external team members on ramifications of code/regulatory interpretations. Regulatory review regulatory requirements and update QuikTrip documentation as needed.
  9. Attend meetings with Municipalities and other external parties as needed for engineering related issues.

Maintain QuikTrip development documents as determined by QuikTrip & industry standards.

  1. Maintain drafting & design documents – utilizing CAD file management software in compliance with QuikTrip’s standards for tolerance, clarity, and aesthetics (best practices).
  2. Manage Quality Control (QC) throughout drafting & design projects, as the design lead and through peer reviews.
  3. Manage all file, reports, cost estimates, and design documents per QuikTrip’s file naming & retention policy to ensure accurate & timely access by applicable QuikTrip employees.
  4. Follow naming convention guidelines and use of metadata as established within QuikTrip’s templates, prototypes, and baseline documents – for the creation of new drafting & design documents.
  5. Manage, evaluate, and communicate all civil prototype changes for all divisions and the QuikTrip Design Manual.

Position in Organization:

Reports to: Sr. Civil Project Manager

 

Relationships:

      Inside the Company: Store Development, Accounting, General Counsel, Marketing and Operations personnel
     Outside the Company: Civil Engineering Consultants, Geotechnical Consultants, Architects, Land Surveyors, Government Officials & Employees, and Equipment Suppliers & Installers

 

Position Specifications:

Required education: Associate degree in civil drafting or equivalent experience

Desired education: Bachelor’s degree in Civil Engineering or similar accredited academic program

Required experience: Minimum of three years of experience with civil drafting and civil design.

Desired experience: Five years of civil design, including subsurface design or construction.

Required skills: Proficient use of MS Office and recent release of AutoCAD. Critical thinking and problem-solving skills.

Desired skillsProficient use of AutoCAD Civil 3D Software

 

Additional Criteria: Employee must sign a Proprietary Information Agreement on an annual basis.

 

Starting Salary: $77,600-$97,000


Nearest Major Market: Tulsa
Nearest Secondary Market: Oklahoma