Job Title:  Treasury Manager

Primary Purpose of Job: 

Leads, monitors, and manages the company’s daily cash operations to ensure liquidity, accuracy, control, and compliance across all bank accounts and payment activities. This role is responsible for overseeing cash positioning, short-term forecasting, cash concentration, payment execution, bank account administration, ATM programs, internal credit card programs, expense report processing, and fraud risk mitigation. Ensures company cash is protected, visible, and efficiently deployed while driving continuous improvement in cash-related processes and systems.

Major functions:  

1. Effectively lead and manage direct-report employees.
   1. Praise, reprimand and counsel employees appropriately.
   2. Establish rapport with all direct-report employees and be available for counseling (career, problems, questions, etc.). 
   3. Update and adhere to all QuikTrip policies and procedures concerning management practices (conducting performance appraisals, disciplinary action, terminations, maintaining incident files, etc.).
   4. Ensure direct-report employees adhere to all QuikTrip policies and procedures, operating practices and/or mandated regulations and laws. 
   5. Promote efficiency, production and scheduling cost-effectively.
   6. Assure that all management treatment of direct-report employees is fair and consistent. 
   7. Conduct and participate in all related meetings.
   8. Develop employees and help each grow to full potential in his/her respective job.

2. Manage and monitor the company’s and subsidiaries daily cash process, including cash positioning, concentration, short-term forecasting, short-term borrowing/investments, payments, letters of credit, daily debt positioning, and cash deposit processing. (30%)
   1. Oversee the daily short-term cash forecast and cash position reporting.
   2. Monitor and/or conduct borrowing and investment decisions, ensuring maximum returns and limited over-borrowing.
   3. Confer with bank personnel to effect fund transfers to and from money market funds and/or other company bank accounts as required.
   4. Maintain the integrity of the company’s treasury management system and ERP to ensure reliable, accurate and timely recording and reporting of activity to the general ledger.
   5. Utilize the treasury management system and ERP to create efficiencies in the treasury group’s daily responsibilities.
   6. Monitor the store cash deposit process.

3. Manage payment processing activities for QuikTrip and subsidiaries.  (30%)
   1. Oversee the ERP Address Book, ensuring all vendor setups comply with internal procedures. Proactively identify opportunities to mitigate vendor fraud and enhance controls.
   2. Ensure prompt reconciliation of cash receipts and accurate processing of disbursements, including checks, ACH, wire transfers, and credit card payments.
   3. Investigate payment errors and banking exceptions to identify root causes and implement corrective actions.
   4. Collaborate with IT to manage payment files transmitted to the bank and ensure timely reconciliation of bank confirmations.
   5. Maintain integrity and alignment of AP and AR systems with the general ledger.
   6. Stay current on emerging laws, regulations, and technologies related to payment processing, vendor fraud, and bank fraud, and educate the company on their implications and required compliance measures.
   7. Lead continuous improvement initiatives to streamline workflows, minimize errors, and enhance overall departmental performance.

4. Monitor ATM programs, QuikTrip’s internal credit card programs, and expense report processing, ensuring the treasury team addresses issues promptly and professionally.
   1. Assist in preparing the annual budget for ATM programs, ensuring alignment with departmental and corporate financial goals.
   2. Generate management reports on the internal credit card program and expense report processing to support informed decision-making.
   3. Support the preparation and analysis of RFPs related to ATM and credit card programs, evaluating options to optimize cost and efficiency.

5. Manage accounting and reporting responsibilities for the treasury group. (10%)
   1. Oversee the reconciliation of all company bank accounts and relevant balance sheet accounts to ensure accuracy and compliance.
   2. Prepare and review monthly, quarterly, and annual journal entries and financial reports for both internal and external stakeholders.
   3. Develop, analyze, and publish management and departmental budget reports to support decision-making and performance tracking.
   4. Coordinate audit schedules and provide documentation to support external audits.
   5. Drive team performance by monitoring key metrics, ensuring timely and accurate completion of accounting and reporting tasks.

6. Responsible for bank account administration, maintenance, and service charges.  (10%)
   1. Oversee bank account usage and related services to ensure appropriate controls are in place to mitigate fraud, theft, and unauthorized activity; monitor cash transactions and investigate exceptions or unusual activity.
   2. Maintain strong banking relationships to manage account openings and closures, signatory updates, and implementation of new banking services.
   3. Manage bank service charges end-to-end, including payment processing, reconciliation, monthly reporting, and annual budgeting.
   4. Perform periodic reviews of bank service fees to identify cost-saving opportunities and ensure pricing remains competitive.
   5. Serve as the primary administrator for all online banking platforms and treasury systems, ensuring appropriate access controls and system integrity.

7. Monitor debt levels and ensure compliance with covenants related to the company’s credit facility. Review associated credit facility fees to confirm they align with contractual terms and the agreed fee schedule (5%)

8. Maintain strong internal control, manage cash, vendor, and bank-related risks, and lead process improvements.
   1. Ensure compliance with company policies, procedures, and audit standards, reinforcing a culture of accountability and control.
   2. Identify, assess, and mitigate fraud, operational, and vendor-related risks, implementing preventative measures to safeguard the organization’s financial assets.
   3. Continuously evaluate treasury processes, systems, and workflows to identify inefficiencies, control weaknesses, and opportunities for operational excellence.
   4. Lead or support automation, standardization, and process improvement initiatives to enhance scalability, accuracy, and departmental efficiency.
   5. Collaborate with IT to strengthen data integrity, optimize reporting, and enhance system functionality to support strategic decision-making.
   6. Research and assess new products, tools, and services offered by banking partners to reduce risk exposure and improve operational effectiveness.
   7. Promptly remediate identified control gaps, driving sustainable improvements and reinforcing a strong internal control environment

Position in Organization

Reports to:   Treasury Operations Manager  

Directly supervises: Treasury Accountant I, Treasury Specialist, and Treasury Support Specialist

Relationships

Inside the Company:   All QuikTrip personnel             

Outside the Company: Banks, armored couriers, payment vendors, and other financial service providers

Position Specifications

Required education: Bachelors degree in Accounting, Finance, or related field.

Required experience: Five years of experience in cash management, treasury, accounting, or finance; minimum of three years of supervisory experience

Required skills:  Strong organizational, analytical, and decision-making skills; ability to meet deadlines; attention to detail; ability to lead and manage effectively

Additional criteria: 

This role requires strong judgment under pressure, the ability to assess financial impact quickly, and clear communication with internal leadership and external banking partners. Decisions made in this role directly impact liquidity, risk exposure, and operational continuity.

Starting Salary: $110,000-$145,000 depending on experience 

Benefits:  Employee Benefits – QuikTrip

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