Job Title:  Project Manager III

We are looking for someone with experience in managing complex technology projects end-to-end. This person will have a solid understanding of IT infrastructure, software development lifecycle (SDLC), cybersecurity, and enterprise systems. While also having excellent communication, leadership, stakeholder management skills, and the ability to assist in translating business requirements into technical specifications.

Primary Purpose of Job:

This position plans and manages projects within the constraints of scope, quality, time, and cost, to deliver specified requirements that meet customer satisfaction. The position also assists, guides and trains others in the PMO processes.

Major Functions: 

1. Project Management – 75%
   1.   Project Management Skills
      1. Ensure successful execution and completion of projects with adherence to timelines and the Responsibility, Accountability, Consult and Inform (RACI) process.
      2. Identify and manage project risks and ensure timely containment of issues.
      3. Determine resources and skill sets needed to meet project milestones and deliverable requirements.
      4. Ensure solutions meet business needs.
      5. Manage the day-to-day activities of the project.
      6. Develop and maintain project schedules using MS Project.
      7. Ensure that Requirements and/or Design Reviews are conducted for all project stakeholders and secure their approval.
      8. Maintain Project Site in Project Web App (PWA) and ensure new information is posted timely.
      9. Provide, or assign appropriate resources to provide, technical evaluation of 3rd party vendor products.
      10. Ensure that all time worked on a project is gathered and reported for internal and/or external Resources.
      11. Ensure that projects meet customer expectations in terms of functionality, milestones and costs.
      12. Notify Management when projects are impacted due to project team members, project owners and/or delegates being unavailable.
      13. Assist with the planning and allocating resources to projects.
      14. May be responsible for financial performance of projects.
      15. Review all third-party agreements to ensure product and/or services adhere to the project scope, cost and timeline.
   2. Project Team Leadership
      1. Manage multiple projects with results accomplished through others.
      2. Evaluate project team performance.
      3. Resolve team conflicts in a positive manner.
      4. Responsible for successfully completing projects utilizing QuikTrip resources and external resources.
      5. Negotiate resource allocations with other Project Managers and Resource Managers to ensure timely completion of projects.
   3. Project Communication
      1. Accompany the Project Owner and/or Project Delegate to Project Review Team meetings in which your projects are being discussed.
      2. Proactively communicate issues to Management.
      3. Notify management when projects are being impacted due to project team members, project owners and/or delegates being unavailable.
      4. Schedule and lead meetings.
      5. Communicate project status to customers and management.
      6. Schedule 3rd party software and hardware demonstrations.
      7. Timely communicate to supervisors and teams regarding specific assignments and overall scheduling coordination needs.
   4. Documentation
      1. Prepare status reports of all project progress.
      2. Create PMO required documentation, such as Project Charter and Requirements for review and approval by the Project Owner and/or Delegate.
      3. Document all project risks and issues and ensure that these issues are carried forward in the project phase documentation.
      4. Ensure that all required project documentation is created, approved (if required), and posted.
      5. Ensure that all significant changes to a project after the Design Baseline has been established are documented and approved.  (Significant changes are those changes which impact cost, schedule and/or scope.)

2. Administration - 10%
   1. Ensure that interdepartmental communications are carried out timely.
   2. Attend corporate events and functions.
   3. Intermittent or extended travel may be required based on project or support requirements and will be performed in accordance with the current QuikTrip policy, may encompass holidays and non-standard working hours.
   4. Accurately record project and trouble call work assignment updates within timeframes determined by departmental standards or individual supervisors.
      1. Record time tracking.
      2. Identify individual task progress.
      3. Identify task completion.
   5. May participate in departmental strategic planning activities.
   6. May Participate in and Prepare department budgets for:
      1. Capital
      2. Expense

3. Communication – 5%
   1. Listen to others and accept input from team members.
   2. Clearly articulate ideas and thoughts both in verbal and written formats.
   3. Accurately prepare written business correspondence that is coherent, grammatically correct, effective and professional.

       4. Compliance – 5%

1. 1. Ensure compliance to the QuikTrip PMO Process.
   2. Adhere to and enforce the QuikTrip PMO Process.
   3. As needed, assist, guide and / or train others in the PMP and QuikTrip PMO processes.

                   5. Training – 5%

               a.Maintain professional knowledge by attending on-going training workshops, reviewing professional publications, reviewing industry best practices/procedures and reviewing new technologies to determine fit within the organization.

           b. Train to improve project management and professional skills with senior-level Management and/or via self-study, in-house classes and seminars.

Position in Organization:

Reports to: Director of PMO

Indirectly supervises: Project Teams

Relationships:

Inside the Company: Internal staff, Vice Presidents, Managers of all QuikTrip departments and department staff

Outside the Company: Third party solutions providers and the engineers, programmers, and technical staff of these companies and the business community at large; depends on project assignments.

Position Specifications:

The required specifications (education, experience, and skills) are those that the employee must have to hold the position.  Applicants applying for this position must possess the required specifications in order to be considered for the job.  The desired specifications are those that are not required for the employee to hold the position but the employee should try to obtain the desired education, experience, and/or skills to be effective and successful in the position. 

Required education: High school graduate, Project Management certification (CAPM or PMP).

Desired education: Bachelor’s degree, preferably in MIS or Business

Required experience: 4-7 years managing construction or IT projects, or involvement in construction or IT projects as a Project Owner/Delegate or commensurate experience.  

Desired experience: 4-7 years managing QuikTrip PMO projects, or involvement in QuikTrip PMO projects as a project Owner/Delegate, and/or QuikTrip managerial experience. 

Required skills: Strong time management skills.  Ability to accomplish through others and motivate project teams.  General knowledge of business, accounting, and management principles.  Excellent written and oral communications skills.  Proficient in Microsoft software including Office products and Microsoft Project. Sound judgment in decision making and in anticipating and solving project-related problems. General knowledge of business, accounting and management principles.

Desired skills: Strong planning, organizational and leadership skills and knowledge of Microsoft Project Web App and Server SharePoint.

Additional Criteria:
The individual requires a combination of technical knowledge and Project Management skills.  Should be self-motivated, able to act independently and be able to set priorities.  Must accomplish through others both inside and outside QuikTrip.

This position requires the employee to be available by phone and/or email and/or have accessibility to calendar, contacts and data while out of the office.

Starting Salary: $117,300-$146,600 

Benefits:  Employee Benefits – QuikTrip